IHSAA EXECUTIVE COMMITTEE
Minutes of the June 16, 2000 meeting at IHSAA headquarters
Chairman Phillip Gardner, Vice Chairman Priscilla Dillow, Mike Blackburn, Curtis Casbon, Dale Crafton, Al Logsdon, Michael Powell, Steve Riordan, Cassel White, Directors Linda Barnett, Dennis Eller, Michael Necessary, Oren A. Sutherlin, Joseph Trimboli, Director-Elect Pam Noble, Commissioner Bob Gardner, Associate Commissioners Blake Ress, Sandy Searcy, Theresia Wynns, Assistant Commissioner-Elect Bobby Cox, Sports Information Director Jim Russell and Attorney Robert Baker.
The minutes of the May 1, 2000 and June 5, 2000 meetings were recommended for approval. A motion for approval was made by Priscilla Dillow; seconded by Michael Powell; motion passed 9-0.
ASSOCIATED SPORTS PRODUCTIONS REPORT
Joe Pate of Associated Sports Productions, Inc. appeared before the Executive Committee to make the annual report on revenues generated by television and broadcasting rights during 1999-2000. Due to WNDY defaulting on its contract to televise IHSAA events, WHMB-TV was retained to fulfill that responsibility at a late date and at a sizable decrease in revenue. Mr. Pate’s report reflected the impact of WNDY’s failure to meet its contractual obligations.
2000-01 BOYS and GIRLS CROSS COUNTRY TOURNAMENT SERIES
Associate Commissioner Craft reported on the general format, sites and other preliminary plans for the 2000-01 Boys and Girls Cross Country Tournament Series. The only change in host sites is the rotation that moves the 2000 sectional from West Noble to East Noble. A motion to approve the recommendations for the cross country tournament series was made by Cassel White; seconded by Mike Blackburn; motion passed 9-0.
Projecting into the future, Mr. Craft pointed out that an alternative site must be identified for the 2001 state championship meet due to the fact the Indiana University football team will be playing at home on the date of the state championship.
2000-01 BOYS TENNIS TOURNAMENT SERIES
Assistant Commissioner Wynns reported on the general format, sites and other preliminary plans for the 2000-01 Boys Tennis Tournament Series. Sectional host sites changes proposed for 2000-01 are outlined below:
From Bloomington North
To Bloomington South
From Terre Haute North
To Terre Haute South
A motion to approve the recommendations for the boys tennis tournament series was made by Al Logsdon; seconded by Michael Powell; motion passed 9-0.
2000-01 BOYS & GIRLS SOCCER TOURNAMENT SERIES
Assistant Commissioner Wynns reported on the general format, sites and other preliminary plans for the 2000-01 Boys and Girls Soccer Tournament Series. Due to the growth of soccer, some realignment has become necessary and this proposal reflects that. In August a complete listing of host sites and schools assigned to each site will be posted on the IHSAA web page,www.ihsaa.org. A motion to approve the recommendations for the boys and girls soccer tournament series was made by Steve Riordan; seconded by Priscilla Dillow; motion passed 9-0.
2000-01 GIRLS GOLF TOURNAMENT SERIES
Assistant Commissioner Ress reported on the general format, sites and other preliminary plans for the 2000-01 Girls Golf Tournament Series. The number of schools with girls golf programs has increased significantly in recent years. It is anticipated that 239 schools will enter the 2000-01 tournament. With that in mind, it was recommended that the number of sectional sites be increased from 18 to 21, and that one regional be added to bring the total to seven. In August, a complete listing of host sites and schools assigned to each site will be posted on the IHSAA web page, www.ihsaa.org.) A motion to approve the recommendations for the girls golf tournament series was made by Al Logsdon; seconded by Steve Riordan; motion passed 9-0.
HOST SITES FOR FUTURE GOLF STATE CHAMPIONSHIPS
Assistant Commissioner Ress proposed that host site/s for golf state championships be placed up for bid to golf courses that would be interested hosting these events. An outline of possible specifications that would be important to the Association was distributed to the Executive Committee. Following discussion, Dale Crafton made a motion to approve placing up for bid the right to host the golf state championships; seconded by Priscilla Dillow; motion passed 9-0.
LIABILITY INSURANCE PROGRAM
Assistant Commissioner Ress reported that bids for the Association’s catastrophic and liability insurance coverage had been submitted by two companies i.e. K&K Insurance Group, Inc. and American Specialty. Following discussion, Al Logsdon made a motion to accept the proposal of K&K Insurance Group, Inc., including a three-year lock-in premium for the catastrophic and general liability coverage; seconded by Michael Powell; motion passed 9-0.
2000-01 EXECUTIVE COMMITTEE MEETING DATES
Chairman Elect Dale Crafton proposed the following schedule for Executive Committee meeting dates during 2000-01:
Thursday, August 3
Thursday, September 7
Wednesday, October 1
Friday, November 3
Monday, December 11
Thursday, January 11
Friday, February 16
Friday, March 23
Monday, April 30
Friday, June 8
A motion to approve the 2000-01 Executive Committee meeting schedule was made by Cassel White; seconded by Mike Blackburn; motion passed 9-0.
Chairman Elect Dale Crafton proposed the following committee appointments for 2000-01:
Additional, non-board members will be added to some of these committees before they officially meet this fall. A motion to approve the committee appointments was made by Steve Riordan; seconded by Curtis Casbon; motion passed 9-0.
IHSAA OFFICE PERSONNEL
Personnel Committee Chairman Al Logsdon presented a salary and benefits proposal covering all staff for 2000-01. Following discussion, a motion to approve the salary and benefits package for IHSAA staff was made by Steve Riordan; seconded by Priscilla Dillow; motion passed 8-1 with Powell dissenting.
Commissioner Gardner submitted a proposed budget for 2000-01. After review by the Executive Committee, a motion for approval was made by Mike Blackburn; seconded by Cassel White; motion passed 9-0.
REVIEW OF TOURNAMENT FINANCIAL STRUCTURE
Assistant Commissioner Ress recommended the following adjustments in ticket prices and tournament director compensation in the various tournament series.
A motion to approve these changes in the specified tournaments was made by Al Logsdon; seconded by Michael Powell; motion passed 9-0.
ELIGIBILITY REQUEST OF STEPHANIE LEFFLER
In an earlier hearing Stephanie Leffler, a student at Maconaquah High School, was declared ineligible on the basis of Rule 19-4. Additional information was submitted on her behalf and the Executive Committee was asked to re-open the case. After reviewing the documents that were submitted, Dale Crafton made a motion to re-open the case; seconded by Priscilla Dillow; motion failed 0-9.
PRELIMINARY PLANS FOR 2000-01 VOLLEYBALL TOURNAMENT SERIES
Assistant Commissioner Searcy requested the Executive Committee finalize the sites for the 2000-01 state championships in volleyball. The recommended sites are the same as 1999-2000 -- Noblesville High School, Westfield High School, Hamilton Heights High School and Hamilton Southeastern High School. A motion to approve the volleyball state championship sites as recommended was made by Mike Blackburn; seconded by Curtis Casbon; motion passed 7-2 with Dillow and Riordan dissenting.
STATE MEDAL DISTRIBUTION
Assistant Commissioner Searcy recommended that staff medals be presented in each sport where team medals are awarded. This proposal would add staff medals for third-, fourth- and fifth-place teams in cross country. A motion to approve the recommendation on medal distribution was made by Curtis Casbon; seconded by Michael Powell; motion passed 9-0.
STATE CHAMPIONSHIP RING POLICY IN INDIVIDUAL SPORTS
The existing policy regarding championship and runner-up rings in individual sports states "Coaches of individual champions and/or runners-up may not order rings." Assistant Commissioner Searcy recommended the existing statement on coaches be amended to read "School personnel may, with the approval of the principal, purchase rings emblematic of an individual champion and/or runner-up." The cost of all rings shall be borne by the school. A motion to approve the proposed policy change in purchasing rings in individual sports was made by Mike Blackburn; seconded by Steve Riordan; motion passed 7-2 with Crafton and Gardner dissenting.
Steve Riordan, newly appointed principal at Mount Vernon High School and an eight-year veteran of the IHSAA Board of Directors, submitted his resignation. Steve has represented District IV, Class 3 and he will be unable to continue in that capacity since Mount Vernon High School is in District V. Commissioner Gardner expressed the Association’s gratitude to Mr. Riordan for the time and devotion he put forth on behalf of the Association and recommended that his resignation be accepted with regret. A motion to accept the resignation of Steve Riordan was made by Priscilla Dillow; seconded by Michael Powell; motion passed 9-0.
PROPOSED EMERGENCY AMENDMENT OF IHSAA BY-LAWS
Attorney Robert Baker proposed that the Executive Committee adopt changes in Rule 17-4 that would become effective immediately and remain in effect until the Board of Directors could take official action on these matters at its next meeting. The Executive Committee has the authority to take such action under Article IV, Section 4, Item n of the IHSAA By-Laws:
Rule 17-4.1 - REVIEW OF COMMISSIONER’S DECISION
"Any affected party may appeal a decision of the Commissioner or his designee to the Review Committee for a review and hearing. The Review Committee is the initial review panel of all Association decisions and must consider all Association decisions prior to any review to the case review panel described at Rule 17-9. If an affected party declines to cooperate by either refusing to provide information, or refusing to meet with the principal or Commissioner or his designee after having requested to do so, that party shall forfeit all rights to appeal. A request for appeal must be by written request to the Association, via the principal, and received by the Association within seven (7) days of the date of mailing of the decision of the Commissioner or his designee; otherwise the decision shall be final."
Rule 17-4.2 – REVIEW COMMITTEE AND HEARING OFFICER
"The Review Committee shall be comprised of: (a) Five (5) members of the Executive Committee who shall be appointed by the Chairman, or his designee, from each of the five (5) IHSAA districts. Membership on a panel of the Review Committee shall be for one or more sessions. (b) The Chairman of the Executive Committee, or his designee, shall assume the duties of hearing officer of the Review Committee."
Rule 17-4.3 – TIME OF HEARING
"If an appeal is requested, the Review Committee will hold a hearing on such appeal during the time of the next regular meeting of the Executive Committee; because of scheduling problems and delays, any request for an appeal hearing within seven (7) days of the next regular meeting of the Executive Committee may, unless good cause is shown, be referred to the following scheduled meeting of the Executive Committee. However, if an appeal is requested in a case where time is a factor, and the shortness of time is through no fault of the affected party, the Review Committee will attempt to hold a hearing on such appeal on an alternative date which would generally be two (2) weeks prior to the next scheduled hearing date. Time is a factor in a case where, following the request for an appeal, the affected party will miss a tournament contest or will miss more than 20% of his/her team’s season contests before the next scheduled hearing date."
Rule 17-4.4 – APPEAL STATEMENT
"The IHSAA and the affected party shall each present to the Review Committee, through mail (P.O. Box 40650, Indianapolis, Indiana 46240-0650), hand delivery (9150 North Meridian Street, Indianapolis, 46260, email (firstname.lastname@example.org) or fax (317-575-4244), to the IHSAA offices, and to the other parties to the appeal, a written statement which summarizes the party’s position. This appeal statement shall have attached (i) all documents relied upon by a party to the appeal, and (ii) a written summary statement, under oath, of the testimony to be given by the witness relied upon by a party to the appeal. The appeal statement shall be received at least two (2) days prior to the hearing, unless the request for appeal is made within two (2) business days of the appeal hearing, in which event the hearing statement shall accompany the request for appeal."
Rule 17-4.5 – Hearing Procedure of Review Committee
"The following general procedures will be followed at such hearing:
a. A quorum of the Review committee is four (4) members including the hearing officer. The hearing officer shall not vote
on any case unless his/her vote is necessary to break a tie vote.
the Association and all interested parties to the appeal. The hearing officer shall set the length of the appeal hearing and shall have the power to administer oaths and affirmations, rule upon offers of proof, receive relevant oral or documentary evidence, regulate the course of the hearing and conduct of the parties and witnesses, and do such other things necessary to effectuate the purposes of the Association.
shall attend the hearing. All other parties are entitled to attend the hearing if they desire. Each party may be represented by counsel of their choice and examine and cross-examine witnesses. Counsel for the Association may attend the hearing, assist the hearing officer in the conduct of the hearing, and examine and cross-examine witnesses.
be limited to fifteen (15) minutes. This presentation may be supplemented through brief oral testimony, however, the testimony shall be limited to pertinent evidence which is key to the party’s position. Lengthy statements and testimony shall not be allowed. Following the parties’ presentations, the questioning of the Review Committee shall ask questions of the parties and the witnesses as needed. Following the questioning of the Review Committee, the parties shall have a right of brief cross-examination of all parties and witnesses present; lengthy cross-examination shall not be allowed.
but the Review Committee reserves the right to exclude any information that it determines to be irrelevant, immaterial or unduly repetitious.
be terminated and the disruptive individuals may be excluded from the hearing.
single hearing may be conducted when deemed advisable by the hearing officer.
Matter based upon the facts and information presented at the hearing. The Review Committee shall base its findings on information presented to it at the hearing that it determines to be reliable, credible and of probative value. The Review Committee’s decision may be based upon different facts and/or upon different Rules from those cited by either the principal or the Commissioner. The Review Committee’s findings and decision, along with the rule upon which it is based, shall be promptly mailed to the principal and the affected party or parties.
Such a transcript, when signed by the hearing officer and the person who prepared the same as being correct, shall be the best evidence of the proceeding. And prima facie evidence of all facts contained therein, and shall be the official record of the matter. Any party may obtain a copy thereof at such party’s expense.
A motion to approve the proposed changes in Rule 17-4 was made by Michael Powell; seconded by Dale Crafton; motion passed 9-0.
Commissioner Gardner presented the monthly financial report of the Association.
Associate Commissioner Craft presented the final totals for transfers that have been processed during 1999-2000. This report included the following actions:
2,431 -- Full Eligibility
246 -- Limited eligibility
39 – Ineligible
2,716 – Total transfers
Assistant Commissioner Wynns reported the Association had received 1,091 reports of unsportsmanlike conduct during the 1999-2000 school year. A list of 68 schools, who did not have a single ejection in any sport, was presented to the Executive Committee. These figures reflect an improvement from 1998-99 when 1,248 unsportsmanlike reports were filed and 52 schools were ejection free.
Attorney Robert Baker updated the Executive Committee on the current status of pending litigation against the Association.
BASKETBALL TOURNAMENT FORMAT and THE IIAAA
The Indiana Interscholastic Athletic Administrators Association (IIAAA) has in place a committee to: (1) deal with issues pertinent to athletic directors; and (2) when appropriate, make recommendations to the Executive Committee. At their spring conference the attendees were surveyed to determine what they sensed were the most critical issues. By a large majority, the response identified the basketball tournament format. The IIAAA wishes to work with the IHSAA in finding solutions and requested feedback on whether the format could be changed in 2000-01 or if 2001-02 was a more practical timetable. Following discussion, the consensus of the Committee was that it is more practical to work on a proposal for 2001-02.
The following penalties were assessed for various violations of the IHSAA By-Laws:
Highland High School
Commissioner Gardner reported the following action as a result of a violation of Rule 15-1a.
New Haven High School
Commissioner Gardner reported the following action as a result of a violation of Rule 9-16.
Northridge High School
Commissioner Gardner reported the following action as a result of a violation of Rule 51-3b(4).
Roncalli High School
Commissioner Gardner reported the following action as a result of a violation of Rule 14-1.
Wapahani High School
Commissioner Gardner reported the following action as a result of a violation of Rule 15-1a.
A motion to adjourn the June meeting of the IHSAA Executive Committee was made by Steve Riordan; seconded by Al Logsdon; motion passed 9-0. The next meeting of the Executive Committee will be at IHSAA headquarters at 8 a.m., August 3, 2000.