IHSAA Executive Committee
Minutes from the August 5, 2004 meeting in Indianapolis
CONFLICT OF INTEREST STATEMENT
Commissioner Ress presented a Conflict of Interest Statement to be signed by the IHSAA Executive Committee members.
APPROVE RETAINING PETERS, BROWNING, & CO. TO AUDIT FINANCIAL RECORDS
Commissioner Ress recommended retaining Peters, Browning, & Co. to audit the financial records of the IHSAA. After some discussion, a motion to approve the recommendation was made by Phillip Gardner; seconded by Randy Barrett; motion passed 15-0.
EXECUTIVE COMMITTEE AGENDAS
Commissioner Ress presented the probable agendas for the 2004-05 monthly Executive Committee meetings. A motion to approve the agendas was made by Randy Barrett; seconded by Debb Stevens; motion passed 15-0.
ASSIGNMENTS FOR AWARDS PRESENTATIONS
APPROVE 2004-05 COMMITTEE APPOINTMENTS
1. Technology Committee – Chairperson Nancy Alspaugh, Bill Amerson, Geoff Penrod, Debb Stevens.
Committee – Chairperson Phillip Gardner, Jim Feist,
Advisory Committee – Chairperson
Committee – Chairperson
A motion to approve the committee appointments was made by Jim Feist; seconded by Geoff Penrod; motion passed 15-0.
ACCEPT PROPOSAL FOR CATASTROPHIC, GENERAL LIABILITY & EXCESS LIABILITY INSURANCE
Assistant Commissioner Cox presented a proposal for the 2004-05 Catastrophic, General Liability & Excess Liability insurance coverage. Assistant Commissioner Cox reported that the Association will absorb a 20% increase. The premium for the Catastrophic Liability Insurance has increased by over $150,000 in the past two years. A motion for approval was made by Dennis Bunda; seconded by Bill Amerson; motion passed 15-0.
APPROVE TOURNAMENT FINANCIAL FRAMEWORK FOR 2004-05
Commissioner Ress presented a plan to adjust reimbursements to member schools participating in the regional and semi-state levels of the basketball and football state tournament series, in order to help offset the Association’s growing insurance liability. The proposed reimbursement plan is as follows:
Distribution of Balance Up to $600 per team Up to $700 per team
Transportation $6.00 per mile round trip $6.00 per mile round trip
Meals None None
lengthy discussion, a motion for approval was made by
APPROVE NEW APPLICATIONS FOR IHSAA MEMBERSHIP
Commissioner Ress presented new IHSAA membership
applications from Blessed Theodore Guerin High School, Noblesville;
ATTENDANCE AT CONFERENCES AND WORKSHOPS
Commissioner Ress requested permission to have representatives attend conferences and workshops outlined below:
Mid-West Officials Summit to be held in
National Federation Section IV meeting will be held in
Mid-West States Seminar is scheduled for
National Federation’s Winter Meeting will be held at Hilton Head, SC, on
A motion to approve the recommended participation in these workshops was made by Patrick Mapes; seconded by Janis Qualizza; motion approved 15-0.
APPROVE EMERGENCY BY-LAW AMMENDMENT
Commissioner Ress presented an emergency By-Law amendment for consideration. This change would allow students pursuing a “certificate of completion” to participate even though they do not receive credit so long as they meet all other conditions for eligibility. A motion to change this proposal to an action item was made by Randy Barrett; seconded by Nancy Alspaugh; motion approved 15-0.
Rule 18, Section 8 Page 59
New: A student who (a) is receiving special education and related services pursuant to an individual education program, (b) is not earning credits toward a diploma, (c) is working toward a certificate of completion, certificate of attendance, or the equivalent, and (d) the student’s individual education plan (IEP) precludes satisfaction of the IHSAA academic standards contained in Rule 18-1, may meet such academic requirements, provided the student is making satisfactory progress toward the goals, objectives and benchmarks contained in the student’s IEP, as determined by the student’s progress reports and case conference committee, and certified by the building principal.
After considerable discussion, a motion to adopt the proposal was made by Randy Barrett; seconded by Geoff Penrod; motion approved 15-0.
DISTRIBUTE POLICY HANDBOOKS
Assistant Commissioner Searcy distributed the 2004-05 Policy Handbooks.
POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE
Commissioner Ress reviewed those sections of the IHSAA By-laws dealing with the powers and duties of the Executive Committee.
REPORT FROM ASSOCIATED SPORTS PRODUCTIONS, INC.
NFHS STUDENT LEADERSHIP CONFERENCE REPORT
Assistant Commissioner Searcy reported on the first annual
NFHS Student Leadership Conference, conducted on July 26 at
SPRING FINANCIAL REPORTS
The following reports were presented regarding the financial status of sports conducted during the spring season:
1. The softball balance sheet showed a 23% decrease in total revenue, which was due in part to adding a fourth class and inclement weather during the sectionals.
2. Baseball showed a revenue increase of approximately $50,000. Increased attendance at all levels of the tournament was responsible for the net improvement.
3. The Girls Track and Field tournament series recorded a negative net balance of 10,000, which is reflective of the weather conditions during sectional competition.
4. Girls tennis is a deficit sport that generates little income. The cost of the girls tennis tournament series in 2004 was approximately $15,000. This figure reflects a decrease in expenditures of 15%.
5. Boys golf is also a sport that does not generate income through gate receipts. The golf tournament series posted a $62,000 price tag, which is consistent over previous years’ figures.
Associate Commissioner Craft reported on transfers that have been ruled on since June 2004. This report included the following actions as of August 2004:
Full Eligibility.................. 90
Limited Eligibility............. 13
Attorney Robert Baker updated the Executive Committee on the current status of pending litigation against the Association.
NEW ATHLETIC DIRECTORS WORKSHOP
Assistant Commissioner Cox reported that the IHSAA and the Indiana Interscholastic Athletic Administrators Association (IIAAA) again co-sponsored a workshop for new athletic directors at the IHSAA Offices on July 28 and 29. Twenty six athletic administrators participated in the two day workshop.
The following penalties were assessed for various violations of the IHSAA By-Laws:
2. Coach Jim Sheridan is reprimanded for causing this violation to occur.
3. The IHSAA accepts the school’s recommendation that the penalty for this violation be assessed to the coach rather than the student athletes. Coach Sheridan shall be suspended from the first two swimming meets of the 2004-05 high school swimming season.
4. The administration
2. The student athlete involved in this violation shall be suspended for the first two soccer matches of the 2004-05 season.
3. The administration of
Zionsville High School – Commissioner Ress reported the following action resulting from a violation of Rule 15-3.4 (girls golf coach arranging matches and providing instruction during moratorium week).
1. The Zionsville High School girls’ golf program is issued a warning. This warning is official notice that an illegal act has occurred, is a matter of record, and shall not be repeated.
2. Coach Gary Raab is reprimanded for causing this violation to occur.
3. The IHSAA accepts the school’s recommendation that the penalty for this violation be assessed to the coach rather than the student athletes. Coach Raab shall be suspended from the first two golf meets of the 2004-05 girls’ golf season.
4. The administration
Commissioner Ress presented the results of a survey
conducted by the
Randy Barrett presented proposals to change the official’s rating system in all sports. No changes should be made in the official’s ratings system without input from the official’s association. Discussion with various official’s groups will occur this fall.
WEATHER RELATED PROBLEMS IN CONDUCTING TOURNAMENTS
Commissioner Ress discussed issues relative to Saturday tournaments and inclement weather.
FALL AREA PRINCIPAL MEETING AGENDA
Commissioner Ress presented, for discussion, a tentative agenda for the fall area principal’s meeting.
2004-05 MEDIA AWARDS
Sports Information Director
1. Thank you from
2. Thank you form
A motion to adjourn the August meeting of the Executive
Committee was made by